Procurement Specialist (Hybrid)

Details

Section:
Administration
Position Number:
00502
Salary Range:
$3,858.00 - $5,400.00 Monthly
Apply By:
Monday, August 1, 2022, 11:59 pm
FLSA:
Non-Exempt
Work Unit:
Financial Services
Job Location:
1300 Broadway, Denver, CO 80123
Release Date:
Tuesday, July 12, 2022
Employment Type:
Full-Time
Position Type:
Classified

Find a rewarding career making a difference: Join the Office of the Attorney General/ Department of Law (DOL)! The Procurement Specialist is part of a dynamic team that provides purchasing and contracting support for all units within the DOL. This role is a great opportunity for someone looking to expand their knowledge of public sector purchasing and contracting within a small, growing team. In this role, you’ll be able to take on different and challenging work, while learning the interesting work of all sections within the DOL. If you enjoy researching complex issues to find solutions and varying types of work, apply today!

This position is open only to Colorado state residents.

The Financial Services Unit provides fiscal management and support for all units within the DOL.  The Procurement Team specifically ensures all Department purchases of goods and services made by the Department are in compliance with State statutes, rules, State Controller policies, and DOL policies. The Procurement Team is responsible for intaking, processing, and managing all high-dollar purchases by the Department and for reviewing, drafting, negotiating, amending, renewing, and securing execution all purchase contracts and grants on behalf of the DOL.

The Procurement Specialist will assist with purchasing and contracting for the goods and services necessary for the operation of the DOL.  This position primarily will develop, conduct, and issue formal and informal solicitations for the purchase of professional services; i.e., Requests for Information (RFIs), Notice of Sole Source Procurements (NSSP), Documented Quotes (DQs), Invitations for Bid (IFBs), and Requests for Proposals (RFPs), Invitations to Negotiate (ITNs), and Requests for Applications (RFAs).  Development of such professional services solicitations will include independently drafting scopes of work in contracts and work requirements for use in solicitations. This position will provide training and guidance to educate designated purchase requestors and contract managers on DOL purchasing and contracting policies.  This position will require the ability to evaluate purchase requests to determine the appropriate vendor selection method and the appropriate commitment voucher type in accordance with State law and DOL policies. This position will require the ability to draft Commitment Vouchers, such as Purchase Orders, Contracts, Grants, and Interagency Agreements.

This position will be responsible for drafting complete, complex provisions within solicitation documents.  The position will not utilize template solicitations documents that include “fill-in-the-blanks” or “drop-down-menus” to complete the documents. This position is not similar in duties to some private sector “buyer,” “purchasing,” or “logistics” professional.

Minimum Qualifications: Please document all relevant experience in detail on your application. Experience will not be inferred or assumed. Any part-time experience listed will be prorated.

  • Graduation from an accredited institution with a bachelor’s degree in accounting, business, finance, public administration or other closely related field; AND
  • One year of professional* procurement experience as the main function of your job. Professional procurement experience must include at least one of the following:
    • Independently developing and conducting solicitations;
    • Drafting scopes of work for contracts; OR
    • Negotiating terms and conditions for contracts.

*Professional experience is work that involves exercising discretion, analytical skill, judgment, personal accountability, and responsibility for creating, developing, integrating, applying, and sharing an organized body of knowledge (i.e., statutes or codes).

Note: Candidates possessing a foreign degree must submit a translation (evaluation) of their degree from an accredited institution, such as The National Association of Credential Evaluations Services in order to be given credit for the degree. 

Substitutions

  • Professional procurement experience as described above will substitute for the bachelor’s degree on a year-for-year basis. This experience must be as the main function of your job.
  • A master’s degree in business administration, public administration, juris doctorate, or closely related field will substitute for one year of the required experience.

Required Competencies: 

  • Demonstrated ability to work effectively on a team;
  • Self-directed and motivated work ethic;
  • Strong organizational, planning, and prioritization skills, demonstrating flexibility and an ability to multitask;
  • Demonstrated ability to perform work with a high attention to detail;
  • Demonstrated verbal and written communication skills;
  • Ability to develop strong ongoing professional relationships and foster strategic partnerships, demonstrating exceptional customer service and respect for others;
  • Highly effective critical thinking, complex problem solving, and decision-making skills; and
  • Ability to interpret complex rules, regulations, policies, procedures, and guidelines

Preferred Qualifications: In addition to the minimum qualifications, the preferred applicant will also demonstrate and clearly describe the following skills and experience in their job application:

  • Experience developing and drafting scopes of work, purchasing, or contracting for customized software;
  • Experience independently developing and managing public sector solicitations for services;
  • Experience with purchasing or contracting on behalf of a public sector entity;
  • Experience drafting complex legal documents;
  • Experience providing training on purchasing or contracting topics in a professional setting;
  • Experience purchasing and/or contracting for legal resources (witnesses, experts, etc.);
  • Experience working in a law firm or other professional services firm (e.g., accounting).

If you possess any of the preferred qualifications outlined above you must clearly demonstrate this experience in your job application and/or cover letter. Experience will not be inferred or assumed.

Conditions of Employment: 

  • The final candidates for employment must successfully pass a thorough criminal background investigation.
  • Hybrid working arrangement for the Financial Services Unit requires that the successful candidate works in the office a minimum of 3 days per week.
  • Effective September 20, 2021, employees will be required to attest to and verify whether or not they are fully vaccinated for COVID-19. Employees who have not been fully vaccinated may be required to submit to serial testing in the future. Upon hire,
    new employees will have three (3) business days to provide attestation to their status with proof of vaccination. Vaccinated employees must provide proof of vaccination.Note: Fully Vaccinated means two (2) weeks after a second dose in a two-dose series of the COVID-19 vaccine, such as the Pfizer or Moderna vaccine, or two (2) weeks after the single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine, as defined by the most recent State of Colorado’s Public Health Order and current guidance issued by the Colorado Department of Public Health & Environment.

 

To view the full job announcement for this position and for instructions on how to apply please refer to the State of Colorado Employment website.