Unit Legal Administrator

Details

Section:
State Services
Position Number:
00082
Salary Range:
$4,400.00 - $6,000.00 Monthly
Apply By:
Thursday, July 28, 2022, 11:59 pm
FLSA:
Exempt
Work Unit:
Human Services
Job Location:
1300 Broadway, Denver, CO 80203
Release Date:
Wednesday, July 13, 2022
Employment Type:
Full-Time
Position Type:
Classified

The State Services section is seeking an innovative, detail-oriented and dedicated individual to serve in a critical role supporting the Human Services Unit with managing the workflow of Unit. The Unit Legal Administrator position offers the opportunity to work with a highly engaged and collaborative team in a fast-paced environment. This position is best suited for a professional who has experience with project management, experience providing complex legal administrative support, a paralegal background, or case management background. In addition to the challenging work of this position, the Unit Legal Administrator is involved in critical work for the state of Colorado that ensures the protection of CO residents. If you’re looking for a career working with great teammates in a public service setting, apply today!

This position is open only to Colorado state residents.

WHAT YOU WILL DO
The State Services Section provides legal representation to eight of sixteen executive branch agencies including the departments of Human Services, Education, Higher Education, Personnel and Administration, Labor and Employment, Local Affairs, Health Care Policy and Financing, and Public Health and Environment: as well as the five statewide elected public officials, Judicial Department, and Public Utilities Commission.

The Unit Legal Administrator works closely with the Unit’s First Assistant Attorney General and Second Assistant Attorneys General to administer, track, report on, and manage the workflow for the Unit. Job Duties include, but are not limited to, the following:

  • Develops, maintains, and refines processes for the initial review of incoming cases, general advice matters, rulemaking matters and CORA matters to assess the type of case and/or legal issues, and determines pending deadlines, such as response deadlines to the client or  the court.
  • Schedule hearings with the Office of Administrative Courts.
  • Assign new cases to attorneys (and paralegals, when applicable) and maintain assignment rotations, emails to clients and attorneys and paralegals regarding assignments, calendar related deadlines when appropriate.
  • Oversee and help develop tools and systems to ensure timeliness of legal work. Monitor case load/capacity of the attorneys and paralegals, and help to ensure critical deadlines are met.
  • Prepare reports for review by the First Assistant Attorney General in the preparation and delivery of litigation reports to client regarding litigation, general advice, rulemaking, and CORA.
  • Work closely with the First Assistant Attorney General, Second Assistants Attorneys General, the Deputy Attorney General for the State Services Section, the Director of Performance and Practice Excellence, and other employees of the Department of Law as necessary, to develop templates, systems, and processes designed to increase efficiencies, streamline litigation, enhance client services, and promote practice excellence.

Salary note: Although a salary range is listed, salary will be set commensurate with the successful candidate’s qualifications and in compliance with the Equal Pay for Equal Work Act.

This job posting may be used to fill other positions at the DOL.

WHAT WE ARE LOOKING FOR
 
Minimum Qualifications: Please document all relevant experience in detail on your application. Experience will not be inferred or assumed. Any part-time experience listed will be prorated. 

  • Bachelor’s degree from an accredited institution in legal studies, business, sociology, or other related field.
  • Two (2) years of experience in at least one of the following areas:
    • Experience as a project manager, where the main function of your job was managing multiple projects.
    • Experience providing complex case management support for multiple staff.
    • Experience providing high level legal support (such as firm administrator, paralegal, or legal administrative support).

Substitutions

  • Experience as a legal administrator, paralegal, or legal administrative support OR experience providing complex case management support for multiple staff will substitute for the bachelor’s degree on a year-for-year basis.
  • A paralegal certificate may substitute for two years of the required bachelor’s degree.
  • A Masters degree, Doctoral degree, or Juris Doctor degree in a related field of study will substitute for one (1) year of the required experience. If qualifying under the substitution, you will be required to provide a copy of your transcripts. 

Note: Candidates possessing a foreign degree must submit a translation (evaluation) of their degree from an accredited institution, such as The National Association of Credential Evaluations Services in order to be given credit for the degree.

Required Competencies: 

  • Critical thinking and analysis skills, including the ability to make decisions based on unit procedures and applicable laws
  • Time management skills, including the ability to manage multiple priorities simultaneously
  • Proficiency in MS Office, including Word, Excel, and Outlook
  • Excellent oral and written communication skills
  • Organizational and strong attention to detail
  • Demonstrated attention to detail to ensure accuracy, thoroughness, and consistency of all work product
  • Strong interpersonal skills and ability to work collaboratively on a team

Preferred Qualifications: In addition to the minimum qualifications, the preferred applicant will also demonstrate and clearly describe the following skills and experience in their job application:

  • Experience assisting with process innovation/ improvement in a professional setting
  • Experience working in a fast-paced environment
  • Experience with or knowledge of human services
  • Experience working in a legal environment
  • Experience as a paralegal or similar legal professional
  • High technical aptitude and demonstrated ability to learn new systems
  • Experience utilizing case management systems, such as ProLaw
  • Experience utilizing legal research platforms, such as Westlaw

Conditions of Employment:

  • Applicants must pass a thorough background investigation prior to appointment.
  • Effective September 20, 2021, employees will be required to attest to and verify whether or not they are fully vaccinated for COVID-19. Employees who have not been fully vaccinated may be required to submit to serial testing in the future. Upon hire, new employees will have three (3) business days to provide attestation to their status with proof of vaccination. Vaccinated employees must provide proof of vaccination.Note: Fully Vaccinated means two (2) weeks after a second dose in a two-dose series of the COVID-19 vaccine, such as the Pfizer or Moderna vaccine, or two (2) weeks after the single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine, as defined by the most recent State of Colorado’s Public Health Order and current guidance issued by the Colorado Department of Public Health & Environment.

To view the full job announcement and to apply please click here.