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Program Assistant I

Details

Section: Consumer Protection
Work Unit: Consumer Protection
Position Number: LAA CPPAI
Job Location: 1300 Broadway, Denver, CO 80203
Salary Range: $3,855.00 - $4,648.00
Release Date: Wednesday, January 3, 2018 - 9:00am
Apply By: Wednesday, January 10, 2018 - 5:00pm
Employment Type: Full-Time
FLSA: Non-Exempt
Position Type: Classified

Other Openings

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Assistant Attorney General - State Services

Duties

NOTE: This job announcement will close on January 10, 2018 OR when 75 applications are received, whichever occurs first.

Find a rewarding career making a difference:
Join the Office of the Attorney General/Colorado Department of Law Team!

The Office of the Attorney General/Department of Law is the largest law firm in the State.  The Attorney General is elected by popular vote of the statewide electorate and is the State's chief lawyer and law enforcement official.


Attorney General Cynthia H. Coffman oversees the Department and manages a wide range of responsibilities, including:

• Prosecuting and defending all civil and criminal actions in which the State has an interest, including on appeal
• Defending the laws and the Constitution of the State of Colorado
• Protecting consumers from scams and fraudulent activity
• Serving as legal advisor to officers of the State of Colorado and defending them from legal challenge
• Protecting and preserving Colorado’s natural resources
• Advocating for policies that help law enforcement improve community safety
• Investigating and prosecuting Medicaid fraud throughout the State

In addition to the challenging and impactful work being done at the Office of the Attorney General, there are many other benefits to joining the Attorney General’s team:

• Distinctive career advancement opportunities throughout the State system
• Strong, secure, yet flexible retirement benefits including PERA’s Defined Benefit Plan or PERA’s Defined Contribution Plan, including 401K and 457 plans
• Medical and dental health plans
• Paid life insurance
• Short and long-term disability coverage
• Paid vacation and sick leave earned each month
• 10 paid holidays per year
• Free access to a fitness center located in the Ralph L. Carr Colorado Judicial Center
• Excellent work-life programs, such as flexible work schedules, professional development opportunities, and an employee discount program

The Office of the Attorney General/Department of Law is an equal opportunity employer and understands that a diverse work force adds quality and perspective to the services we provide to the public.  We encourage candidates with diverse qualities, backgrounds, and abilities to apply.

Information About the Job: This position will assist the Deputy Attorney General of Consumer Protection and manage the business and office administrative functions of the Section.  Specific duties include; implementing, organizing and managing the Deputy’s Office and Section office management processes and procedures; overseeing other administrative staff in the Section; establishing the filing systems and workflows used throughout the Section; reviewing the Deputy’s outgoing legal pleadings and correspondence for accuracy and inconsistencies and recommending and/or making changes as necessary; tracking and maintaining the yearly budget; developing training materials for new or updated systems implemented Section-wide; serving as a resource for staff regarding administrative procedures within the Section; tracking and distributing state legislation materials; creating processes, evaluating and implementing hard copy and electronic document retention processes for the Section; scheduling Section events; coordinating and supporting Section meetings and any other meetings as requested including organizing, preparing materials and arranging for IT and media equipment;  compiling and editing monthly reports for the Section; attending meetings on behalf of the Deputy and others in the Section; ordering office supplies and equipment for the Section according to state procurement rules and procedures; providing technical case management assistance and administrative support to all attorneys, legal assistants and investigators within the Section; assisting other staff in the implementation of the Deputy’s directives; serving as the Consumer Protection Section liaison with Administration personnel; providing information to courts, attorneys, and the public related to the Section; assisting with trial preparation and organization; travel coordination for the Section; accepting telephone calls on behalf of the Deputy; performing other related duties as assigned or required.  

Necessary Special Requirements:  Applicants must pass a thorough criminal background investigation prior to appointment. 

Minimum Qualifications:  Four years of *administrative support/general clerical experience, as the main function of your job, that MUST have included one year of experience providing executive/senior level support to attorneys, law enforcement managers, or equivalent, with case management processes and procedures. A cover letter, expressing your interest in this position and any further qualifications that you possess, is required at the time of application.  Specify your experience providing executive/senior level support to attorneys, law enforcement managers, or equivalent with case management processes and procedures on your application or your application may be rejected.  You are encouraged to include any further qualifications you possess as it relates to this position, especially any of the “Preferred Qualifications”.

*Administrative support/clerical experience includes, as the main function of your job, such activities as filing, generating correspondence, creating forms used within an office, scheduling meetings for others, making travel arrangements, maintaining/ordering office supplies, data entry, printing and copying documents for others, faxing, mail distribution, directing phone calls, etc.

Substitution:  A bachelor’s degree in business, communications, criminal justice, sociology or other applicable area from an accredited college or university may be substituted for three years of general clerical/office support experience.  There is no substitution for the required one year of experience providing executive/senior level support to attorneys, law enforcement managers, or equivalent, with case management processes and procedures.

Preferred Qualifications: The qualifications listed below are highly desired for this position.  If you possess any of the following, specifically include the details on your application, as this information will be used to assess your qualifications and will be used to determine a top group of applicants.

  • Recent work experience supporting attorneys beyond one year
  • Travel coordination experience
  • Experience in tracking/monitoring budgets
  • Experience with purchasing and vendor management
  • Knowledge of state governmental fiscal, budgetary and procurement operations
  • Excellent organizational skills
  • Exceptional oral and written communication skills
  • Willing to take initiative as well as ability to multi-task

Important Information: Applications and supporting materials may be used to identify the top group of candidates in whole or part for this position.  Applicants are responsible for ensuring that their application materials fully describe their education, training and experience as it relates to this position.

Your application will be reviewed by a qualified Human Resources Specialist to determine if you meet the minimum qualifications for this position.  If your application does not demonstrate that you meet the minimum requirements, you will not proceed in the selection process for this position.  You will be notified of the results of the application review.  If your application is rejected and you have questions, you may contact Kathy DePew at 720-508-6510 or kathy.depew@coag.gov.  You must contact her office within two days of the date you receive the application rejection notice.

APPEAL RIGHTS:  If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination.

Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.

Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director’s Administrative Procedures, 4 CCR 801, for more information about the appeals process.  The State Personnel Board Rules and Personnel Director’s Administrative Procedures are available at www.colorado.gov/spb.

A standard appeal form is available at www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor Denver, CO 80203, Fax: 303-866-5038. Phone: 303-866-3300.  The ten day deadline and these appeal procedures also apply to all charges of discrimination.

The Assessment Process:  Colorado Revised Statutes require that all state employees be hired and promoted through comparative analysis of merit and fitness. Part or all of the assessment for this position will include a review of your application material(s). Applications will be reviewed by a Human Resource Specialist to determine if you meet the minimum requirements for the position. Subject Matter Experts may use the application material(s) to assess applicants who meet the minimum requirements, to identify a top group for additional assessment, or establish an eligible list for referral to the hiring manager for final consideration.

Be sure the “Work Experience” section of your application is complete and specifically addresses your qualifications, experience, work product, and accomplishments as they relate to the Description of the Job, Minimum Qualifications and Preferred Qualifications as listed above. Resumes and “see resume” statements will not be accepted in lieu of the “Work Experience” section of the application. Upload additional pages if necessary to fully explain your experience and accomplishments. Failure to include adequate information or follow instructions by the closing date may result in your application not being accepted and/or may affect your inclusion in the final pool of eligible applicants.

Transfer Applicants: Eligible transfer candidates must submit a complete application following the directions in this job announcement. All qualified transfer eligible candidates who submitted an application by the posted deadline will be included along with all other qualified candidates in the comparative analysis process. If you do not want to compete in the assessment process you may at any time withdraw from the formal exam process.

Please refer to the State of Colorado Employment website for further details and instructions on how to apply, http://www.colorado.gov/dhr/jobs.