Executive Assistant

The Office of the Attorney General has a wonderful opportunity for an experienced professional to serve as the Executive Assistant to the Chief Deputy Attorney General! The Executive Assistant will be responsible for providing high-level administrative, logistical and operational support to further the initiatives of the Office of the Attorney General. This position partners with the Chief Deputy Attorney General to enhance department-wide coordination and collaboration while advancing the Department of Law’s vision and values. If you are interested in learning more about the Office of the Attorney General and providing meaningful services to Colorado’s citizens, apply today!

WHAT YOU WILL DO

The Executive Assistant will provide executive level support to the Chief Deputy Attorney General.  This includes serving as the initial point of contact regarding department-wide questions that arise, managing multiple complex calendars, organizing and tracking a large volume of information, and proactively managing the support needs of multiple executives. The Executive Assistant writes, reviews, and edits correspondence and other documents on behalf of leadership, ensuring accuracy and consistency and makes changes as necessary. The position also provides support for special projects in the Office of the Attorney General (OAG) and collaborates on the planning of office events and activities for the Department. The Executive Assistant must have outstanding proficiency with Microsoft Office suite in order to organize and track information and create documents for special projects or presentations.

The Executive Assistant also manages the administrative operations of the OAG including supervising the reception desk for the office and collaborating on constituent inquiries. Additional office management duties include creating, reviewing, and implementing office operation procedures, updating desk manuals and training materials, ordering office supplies, managing budget records and accountability for the unit, and travel coordination.

Salary note: Although a salary range is listed, salary will be set commensurate with the successful candidate’s qualifications and in compliance with the Equal Pay for Equal Work Act. Salary will be paid on a biweekly basis.

This recruitment may be used to fill highly similar positions in the Office of the Attorney General.

 

WHAT WE ARE LOOKING FOR

Minimum Qualifications: Please document all relevant experience in detail on your application. Experience will not be inferred or assumed. Any part-time experience listed will be prorated. 

Requires:

• Five years of work experience performing high-level administrative and/or office management work
  • which MUST have included one year of experience providing executive/senior level support ideally for attorneys, law enforcement managers, or equivalent.

OR

• A combination of education and work experience totaling five years of:
  • full-time college course work from an accredited institution AND
  • at least two years of work experience performing high-level administrative and/or office management work
    • which MUST have included one year of experience providing executive/senior level support ideally for attorneys, law enforcement managers, or equivalent.

Preferred Qualifications: In addition to the minimum qualifications, if you possess any of the following specifically include the details on your application, as this information will be used to assess your qualifications and may be used to determine a top group of applicants.

• Experience providing administrative or office management support in a public service organization or government agency;
• Experience managing a budget, including maintaining records, tracking budget, and reconciling expenses;
• Experience working in a legal setting (e.g. legal office, court, etc.);
• Experience creating, reviewing, and implementing office operation procedures to optimize workflow and streamline processes.
• Excellent interpersonal skills and ability to communicate effectively with a variety of stakeholders
• Excellent written communications skills and professional oral communication skills
• Interest and ability to learn about the work of the Office of the Attorney General
• Demonstrated familiarity with state and other government programs
• Strong technology skills and ability to learn new databases
• Customer service focus
• Outstanding organizational skills
• Excellent attention to detail
• Demonstrated commitment to public service
• Ability to work effectively in a fast-paced environment

Required Competencies:

• Requires proficiency with MS Office Suite

Conditions of Employment: 

• Applicants must pass a thorough background investigation prior to appointment.

Please view the full job description for more information, including information about compensation and benefits, and to apply online.