Human Resources Administrative Assistant III

Are you interested in becoming a valued member of an innovative and collaborative team? Utilize your skills and talents to support an amazing HR team as our Human Resources Administrative Assistant. In this position, you are the “go to” for ensuring accurate maintenance and management of all HR records, assist with various projects for employee programs, and support the team by providing general administrative support. If you have strong attention to detail and an innovative mindset, this position is for you!

This position is open only to Colorado state residents.

The HR unit provides the full scope of Human Resources services/functions in support of the operations of the Colorado Department of Law.  Services include recruitment and selection; job evaluation and Fair Labor Standards Act compliance; compensation; personal services contracts review; performance management; consulting with management/supervisors to resolve personnel issues; personnel records management; risk management to include Workers Compensation, ergonomic evaluation and accommodation; Family Medical Leave Act and Americans with Disabilities Act compliance; short-term disability administration; benefits administration; leave management and tracking; organizational development; training/professional development; and employee relations  and communications.

WHAT YOU WILL DO

This position serves as the Human Resources Unit Administrative Assistant. Primary responsibilities include: maintenance and management of all HR records and files (electronic and physical files); performance management recordkeeping and tracking; ordering office supplies; scheduling/coordinating meetings; coordinating the Department’s annual service recognition process; assisting other HR staff on an as-needed basis (e.g., benefits, selection); and providing general administrative support to the HR team.

Salary note: Although a salary range is listed, salary will be set commensurate with the successful candidate’s qualifications and in compliance with the Equal Pay for Equal Work Act. Salary will be paid on a biweekly basis. 

WHAT WE ARE LOOKING FOR

Minimum Qualifications: Please document all relevant experience in detail on your application. Experience will not be inferred or assumed. Any part-time experience listed will be prorated. 

Requires:

• Three years of experience providing administrative/clerical support as the main function of your job, which must have included at least one year experience working with confidential demographic information

OR

• A combinational of full-time college course work from an accredited institution and work experience providing administrative/clerical support as the main function of your job totaling two years AND at least one year full-time experience working with confidential demographic information

College transcripts must be provided if substituting education for the required administrative/clerical experience.

*Administrative support is defined as experience supporting an executive, group, department, or organization by tasks such as data entry, maintaining organized file systems, generating correspondence, maintaining/ ordering office supplies, and scheduling appointments/ organizing meetings).

Required Competencies: 

• Requires proficiency in MS Office, including Word, Excel, and Outlook
• Good judgment, problem solving, and decision-making: ability to use reasoning to identify solutions to problems
• Effective oral and written communication with internal and external customers
• Strong attention to detail and organization skills
• Time-management skills, including the ability to multi-task to effectively manage competing priorities in order to meet tight deadlines
• Ability to handle sensitive and/or highly confidential information in a professional and ethical manner, and in accordance with state and federal laws
• Ability to work well with a diverse range of customers and work collaboratively on a team

Preferred Qualifications: In addition to the minimum qualifications, the preferred applicant will also demonstrate and clearly describe the following skills and experience in their required cover letter and job application:

• Experience in maintaining and managing confidential records
• Experience with electronic (scanning) record keeping;
• Advanced proficiency with MS Office, including Excel, Word, and Outlook.
• Experience working on a human resources team
• Experience collaborating with other work units and internal stakeholders
• Experience working in an environment that relies heavily on use of rules, laws, and/or policies
• Exceptional customer service skills

Conditions of Employment: 

• Applicants must pass a thorough background investigation prior to appointment.
• Both in-person and remote work will be required.

Please view the full job announcement for more information, including information about compensation and benefits, and to apply online.