Lead Grants Officer
- Position Number:
- Salary Range:
- $5,537.00 - $7,400.00 Monthly
- Apply By:
- Thursday, March 9, 2023, 11:59 pm
- Work Unit:
- Financial Services
- Job Location:
- 1300 Broadway, Denver, CO 80203
- Release Date:
- Friday, February 24, 2023
- Employment Type:
- Position Type:
The Lead Grants Officer will have the opportunity to develop, implement, and manage departmentwide granting policies and procedures for the Department of Law. This position requires broad and extensive grant management experience, and the ability to lead others through updated processes and best practices. This position is an opportunity to take your career in grants management to the next level, developing policy and standards in a state agency. If you are a detail-orientated grants professional who wants to apply your knowledge to a meaningful mission, apply today!
This position is open only to Colorado state residents.
WHAT WILL YOU DO
The Lead Grants Officer independently develops, implements, and oversees a standardized program for incoming and outgoing grants across the Department of Law (DOL). This position manages all aspects of DOL competitive granting processes, and drafts and develops DOL policies and procedures for incoming and outgoing grants that are consistent with Colorado Revised Statutes, Colorado Fiscal Rules, Office of the State Controller policies, and federal laws. This position is a part of the Procurement Team and will also assist with purchasing and contracting for goods and services as necessary.
As the Lead Grants Officer, you’ll have the opportunity to:
- Develop processes, procedures, program manuals, and training for DOL staff regarding DOL grants management system(s) and for competitive and distributive/formulaic grants management, and develop operational strategies based on grant management best practices
- Develop and update tools, forms, templates, and reference documents for DOL staff to work with the Outgoing Grants Management Program
- Develop a communication plan for the development and implementation of the Outgoing Grants Management Program to inform DOL staff
- Serve as the central point of contact and DOL liaison with the CORE Grants Management manager at the Office of the State Controller (Controller) and the Department of Personnel and Administration and advocate for DOL business needs
- Manage DOL competitive granting processes and the drafting of DOL grant contracts and other grant documentation; manage source selection and competitive grant applications, evaluations and award processes; conduct risk assessments; draft Statement of Work; ensure compliance with State and Federal granting guidelines
- Manage grants contracting function, ensuring grant-related purchase orders and contracts are appropriately procured and legally binding; determine language to be omitted or included in grants contracts, maintain expertise in terms and conditions are non-negotiable versus those that can be negotiated; determine the appropriate commitment voucher (i.e., short form grant vs. full grant contract) based on State Fiscal Rule requirements, Controller policies, DOL policies, other legal or policy guidance
- Train DOL staff on incoming and outgoing grant processes including Colorado Revised Statutes, Fiscal Rules, Fiscal Procedures, Office of the State Controller policies, and Federal program and data protection requirements (FERPA, CJIS, HIPPA, FTI, etc.), grant contract monitoring, grantee selection, grant best practices, grant document drafting, Statements of Work, technical requirements for competitive grant processes, and statutory violations; conduct compliance reviews to ensure the program is adhered to by DOL staff
- Provide formal training and technical assistance In cooperation with program staff, for grant applicants on the use of DOL grants management system(s) and how to apply for grant opportunities with the DOL
- Provide support to the purchasing agents for Procurement duties, including monitoring incoming requests, filing portions of the procurement process and maintaining records, and other procurement support as needed.
Salary note: Although a salary range is listed, salary will be set commensurate with the successful candidate’s qualifications and in compliance with the Equal Pay for Equal Work Act.
This job posting may be used to fill other positions at the DOL.
WHAT ARE WE LOOKING FOR
Minimum Qualifications: Please document all relevant experience in detail in the work experience section of your application. It is in your best interest to be descriptive about your qualifications.
- Bachelor’s degree from an accredited institution in a field related to the work assignment; AND
- Three years of professional experience in grant management/grant administration. This experience may include drafting and developing grant processes, procedures and/or policy, managing competitive granting processes, providing training and guidance to others on granting processes.
Substitutions: Professional experience in grant management/administration will substitute for the bachelor’s degree on a year-for-year basis. A master’s degree in business administration, public administration, or nonprofit management will substitute for one year of the required experience.
Note: Candidates possessing a foreign degree must submit a translation (evaluation) of their degree from an accredited institution, such as The National Association of Credential Evaluations Services in order to be given credit for the degree.
Preferred Qualifications: In addition to the Minimum Qualifications, the strong candidates will have the following preferred qualifications:
- Broad and extensive knowledge and experience with the development, legal compliance, and management of competitive and distributive/formulaic grants
- Experience with leading policy direction, strategy, processes, rules, and standards for how grant functions are carried out, both on a day-to-day basis as well as long-term
- Knowledge and experience with competitive grant process, including managing and evaluated grant applications and award processes
- Knowledge and experience with grant contracting, drafting Statements of Work, and compliance monitoring
- Knowledge of Colorado Revised Statutes, Colorado Fiscal Rules, Office of the State Controller policies, federal laws as they apply to grants
- Knowledge of State of Colorado fiscal and procurement practices and requirements
- Experience independently developing and overseeing competitive grants processes
- Experience providing formal training and technical assistance when it comes to granting functions
- Strong written and oral communication skills
- Excellent interpersonal skills and ability to work collaboratively with internal and external customers
- Effective change management skills and ability to get buy-in
- Strong organizational skills and attention to detail
- Experience with effective program planning and evaluation
- Strong problem-solving skills
- Proficiency with MS Office applications
Conditions of Employment:
- Applicants must pass a thorough background investigation prior to appointment.
- Hybrid working arrangement for this position requires that the successful candidate works in the office a minimum of 3 days per week.
To view the full job announcement and to apply, please visit the State of Colorado jobs page.