Office Manager

The Civil Litigation and Employment Law section has an exciting opportunity for an Office Manager to join their team! This position provides support to the Deputy Attorney General of the Section as well as the Assistant Deputy and First Assistant Attorneys General. As the Office Manager, you’ll help ensure successful administrative support of the units in the Section by overseeing administrative functions for the section and supervising administrative staff. This position is also responsible for promoting a collaborative and inclusive team culture by finding ways to motivate and engage employees. This position is a great opportunity for someone who takes initiative, strives for excellence, and enjoys variety while working with diverse subject matters that affect residents of the State of Colorado!

This position is open only to Colorado state residents.

WHAT YOU WILL DO
The Office Manager provides high-level administrative support to the Civil Litigation and Employment Law Section by overseeing various systems and office procedures and through supervision of administration staff. Duties include:

• Creating, reviewing, and updating office administrative operation procedures to ensure that the business of the Section is carried out efficiently and effectively
• Providing executive support to the Deputy Attorney General, Assistant Deputy Attorney General, Section Litigation Manager, and First Assistant Attorneys General
  • managing calendars and scheduling meetings
  • managing the flow of administrative processes for section leadership
  • drafting and reviewing correspondence and other documents
  • organizing section meetings
  • compiling monthly departmentwide reports
• Serving as a liaison to facilitate effective flow of work processes between the Civil Litigation and Employment Law section and financial services, information technology, and human resources
• Identifying opportunities for efficiencies and innovation in the section’s administrative processes and communications
• Promoting team culture and engagement through event planning and communication within the section
• Supervising the administrative assistants in the Section, which includes hiring, training, coaching, developing professional goals, managing performance, managing workflow, overseeing leave requests, and ensuring proper coverage of administrative support for the section
• Supporting the section by tracking and monitoring legislative bill review and rule opinion reviews
• Administering the State Claims Board processes and procedures for meetings
• Acting as the office’s Garnishments Coordinator for garnishments served on the DOL, and
• Overseeing section data file management.

WHAT WE ARE LOOKING FOR

Minimum Qualifications: 

• Four years of experience providing executive level support, office management support, or complex administrative assistant support

Substitutions

• College coursework in business, public administration, social studies, legal studies, or closely related field will substitute for up to two years of the required experience.

Preferred Qualifications: 

• Ability to identify an issue and take initiative to resolve challenges
• Ability to anticipate needs, adapt, and develop creative solutions
• Great communication skills
• Experience with event management
• Outstanding organizational skills
• Ability to manage a heavy workload in a fast-paced work environment
• Ability to use technology to organize and manage workflow
• Experience supporting staff with travel coordination, scheduling appointments/ meetings, and tracking and reporting data
• Experience coaching and mentoring a team AND/OR experience formally supervising employees
• Experience creating and implementing process improvement solutions for a team
• Ability to consistently provide excellent customer service to both internal and external customers
• Experience working in a legal setting and/or providing support to legal staff

Required Competencies:

• Requires proficiency with Microsoft Office Suite.

Conditions of Employment:

• The final candidates for employment must successfully pass a thorough criminal background investigation.
• Hybrid working arrangement for this position requires that the successful candidate works in the office a minimum of three days per week for at least the first six months of employment. The position requires occasional need to report to the office on days not scheduled to be in-office when needed for work demands.

Please view the full job announcement for more information and to apply online.