Opioid Response Program Coordinator (Program Assistant I)

Details

Section:

Division of Community Engagement

Position Number:

LAA 00024

Salary Range:

$50,820.00 - $64,000.00 Yearly

Apply By:

Monday, December 18, 2023, 11:59 pm

FLSA:

Non-Exempt

Work Unit:

Opioid Response Unit

Job Location:

1300 Broadway, Denver, CO 80203 - Hybrid Work Options Available

Release Date:

Monday, November 27, 2023

Employment Type:

Full-Time

Position Type:

Classified

This position is open only to Colorado state residents.

 

WHAT YOU WILL DO

The Opioid Response Program Coordinator (Program Assistant I) provides executive level support to the Unit and the Director of Opioid Response, coordinating and supporting programmatic activities for the unit. The position will coordinate meeting logistics, provide technical and administrative support, lead data management activities, and interface with internal and external stakeholders,  assisting with strategic efforts for the Unit.

Program Coordinator duties include:

• Provides executive support to the Director by
  • Writing, reviewing, editing communications and other documents, ensuring accuracy and consistency
  • Scheduling and calendaring meetings for the Director and Unit
  • Ensuring that agendas and materials are prepared in advance of meetings, notes are taken during meetings, and that follow-up activities are documented and tracked for completion
  • Preparing presentations, graphics, and other visual resources including but not limited to Microsoft PowerPoint, Canva, and other tools
  • Accepting calls and emails on behalf of the Director and Opioid Response Unit to determine urgency and appropriate follow-up action; assisting the Director with confidential matters and resolving potential issues
• Facilitates stakeholder meetings including taking notes at meetings and manages program data in Salesforce
• Coordinates meeting logistics such as scheduling meetings, facilitating hybrid participation via Microsoft Teams and Zoom, and making travel accommodations
• Provides technical assistance related to opioid settlement activities and reporting
• Works closely with the Director on distribution of the Opioid Response newsletter and other communications
• Responds to technical assistance inquiries on Salesforce database Colorado Opioid Settlement Tracker (COST)
• Manages the administrative operations of the Unit by
  • Creating, reviewing, and implementing Unit operation procedures and functions
  • Establishing and overseeing digital filing systems used throughout the Unit
  • Managing purchasing and logistics for in-person conferences and meetings
• Maintains data in Salesforce and in the publicly facing dashboard for the Opioid Response Unit by ensuring data integration between Salesforce, Dashboard, and Financial Services data sets
• Works closely with the Salesforce team, Dashboard team, and Consumer Protections legal staff to ensure that data is managed and uploaded on a timely basis in compliance with the Colorado MOU and all other pertaining requirements
• Interfaces with other teams within the Department of Law to support related activities and programs as necessary, including working closely with the Program Assistant from the Division of Community Engagement, the Attorney General’s Executive Assistant and others as needed

Salary note: Although a salary range is listed, salary will be set commensurate with the successful candidate’s qualifications and in compliance with the Equal Pay for Equal Work Act. Salary will be paid on a biweekly basis.

 

WHAT WE ARE LOOKING FOR

Minimum qualifications are:

• Four years of work experience providing program support, executive assistant support, public health/community engagement, or complex administrative or operational support

OR

• A bachelor’s degree from an accredited institution

OR

• A combination of work experience providing program support,  executive assistant support, public health/community engagement, or complex administrative or operational support AND college course work from an accredited institution totaling four years of full- time work experience/education.

Required Competencies: 

• Intermediate to advanced proficiency with Microsoft Office suite
• Strong technology skills and ability to learn new systems
• Strong attention to detail and organization skills

Preferred Qualifications: 

• Previous experience providing program support or coordination is highly desirable
• A highly motivated, self-starter who can also work effectively in teams
• Work experience providing executive support and/or scheduling meetings for management or director level professionals
• Experience planning and scheduling meetings for large groups in a virtual environment
• Experience in a role that required strong interpersonal skills and communication with a variety of stakeholders
• Excellent written communications skills
• Experience engaging professionally with internal and external stakeholders
• Interest in community engagement and engaging with different and diverse communities
• Demonstrated experience with problem-solving, researching, and strategic reasoning
• Demonstrated familiarity with state and other government programs
• Commitment to and passion for public service

Conditions of Employment: 

• Applicants must pass a thorough background investigation prior to appointment.
• Requires hybrid work arrangement. After the initial training period has been completed, the position will work with the Director and Unit to develop their hybrid schedule.

 

Please view the full job announcement for more information, including information about compensation and benefits, and to apply online.