Payroll Administrator


Position Number:
Salary Range:
$56,028.00 - $89,652.00 Yearly
Apply By:
Thursday, March 7, 2024, 11:59 pm
Work Unit:
Financial Services
Job Location:
1300 Broadway, Denver, CO 80203 - Hybrid Work Options Available
Release Date:
Thursday, February 22, 2024
Employment Type:
Position Type:

Find a rewarding career making a difference: Join the Office of the Attorney General!

The Department of Law (DOL) is seeking an experienced payroll administrator to join the Financial Services Team! This position is best suited for a professional with outstanding attention to detail, ability to work as part of a team, enthusiasm for customer service, and knowledge of effective, accurate timekeeping and payroll practices. If you’re looking for an opportunity to work on a collaborative team while supporting a highly engaged workforce, apply today!


The Office of the Attorney General/Department of Law is the “People’s Lawyer.” The Attorney General, Phil Weiser, was elected by the people of Colorado and is the State’s chief lawyer and law enforcement official. Our vision for the Department of Law is: “Together, we serve Colorado and its people, advancing the rule of law, protecting our democracy and promoting justice for all.” Our core values and commitment to diversity, equity, and inclusion, drive our actions and demonstrate our focus on being principled public servants who are innovative and better together.

Visit our website to learn more:


Description of Job

The Financial Services Unit exists to provide accounting, payroll, and financial reporting services to the Department of Law (DOL or Department). This unit develops and implements processes for services including: financial reporting (internal management, state, and federal), accounts payable and accounts receivable processing, payroll, fiscal policy and procedures, encumbrance management (purchase orders and contracts), budget monitoring, and contracting. This unit provides advice and assistance to executive management and all sections and programs within DOL. The Department executes a mixed budget of general, cash, reappropriated, and federal funds. This work unit also processes DOL payroll for over 700 employees.


The Payroll Administrator will oversee, coordinate and manage all payroll processes for the Department of Law for both monthly and biweekly payrolls.

Payroll Administration

  • Prepare and enter bi-weekly and monthly payroll for 700 plus employees.
  • Administer DOL payroll system in accordance with State fiscal rules, IRS, and other federal requirements.
  • Evaluate various data sources to enter and update employee records in the payroll system, including W-4s, Direct Deposit forms.
  • Certify employee W-2 reports at year-end, reconciling gross earnings, federal and state withholding, Medicare tax, etc.
  • Calculate, complete, and ensure timely submission of the 6-month certification of earnings to PERA for retiring employees.
  • Identify changes to procedures or processes based on data analysis or to ensure compliance with changes in fiscal rules, personnel rules, or other requirements.
  • Identify and compile requested payroll documentation for audits and submit responses to Payroll Supervisor, Payroll Lead, and Controller.
  • Serve as a liaison to central service agencies for payroll specific responsibilities (e.g., Central Payroll, State Controller’s Office, DHR, etc.).
  • Present payroll information and answer questions during new employee orientation.
  • Coordinate and administer the EcoPass program.
  • Manage payroll related tables in the State’s systems, ensuring payroll related tables are kept up to date.
  • Ensure all payroll and payroll-related systems are in balance and accurate.
  • Conduct audits and analyze payroll accounting data to identify discrepancies and/or errors and create adjusting/correcting entries into the payroll or accounting system to correct errors or allocate pay within funding lines in accordance with applicable rules and guidance.

Timekeeping Administration

  • Serve as the Department’s secondary contact for the Timekeeping System and the statewide modernization project.
  • Monitor, reconcile, and adjust accruals for complex leave situations including leave without pay (LWOP), partial month earnings, donated leave, and final payouts upon termination/retirement.
  • Monitor staff accrual balances for close to the max or over max leave accruals and oversees end-of-year forfeiture processes.
  • Oversee the monthly and biweekly timecard approval process by ensuring all time off and holiday requests are entered and approved by supervisor, ensuring timecards add up to the correct total and signs off on all timecards once complete.
  • Identify Timekeeping System reporting needs/requirements and designs and develops ongoing reports to meet these needs.
  • Provide training, as necessary, to support compliance with policies and procedures.
  • Act as liaison to central service agencies for timekeeping responsibilities (e.g., State Controller’s Office, DHR, etc.)

Benefits Reconciliation

  • Attend monthly meetings with Risk Management to discuss employees who are on FML or STD.
  • Research, determine and communicate with supervisor if there is pay that needs to be stopped in CPPS to avoid overpayments.
  • Work closely with the supervisors to ensure that the time is entered into Kronos timely.
  • Reconcile suspended balances for benefits.

Salary note: Although a salary range is listed, salary will be set commensurate with the successful candidate’s qualifications and in compliance with the Equal Pay for Equal Work Act.

This recruitment may be used to fill multiple positions in the Department of Law.


Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

This position is open only to current residents of the State of Colorado.

Minimum Qualifications and Substitutions: Please document all relevant experience in detail on your application. Experience demonstrating how you meet the minimum qualifications should be clearly documented in your application materials. Any part-time experience listed will be prorated.

  • Six years of professional experience in payroll administration, accounting, or other closely related role.


  • Bachelor’s degree from an accredited institution in accounting, finance, business administration, management, or closely related field (transcripts are required with application) and Two years of professional experience in accounting, payroll administration, or other closely related role.


  • A Master’s degree in accounting, finance, business administration, management or a closely related field AND One year of professional experience in accounting, payroll administration, or other closely related role.


  • A combination of course work in accounting AND professional experience in accounting, payroll administration, or other closely related field totaling six years of full-time experience/education.

*If substituting education for experience, transcripts must be provided. Candidates possessing a foreign degree must submit a translation (evaluation) of their degree from an accredited institution, such as The National Association of Credential Evaluations Services in order to be given credit for the degree.
Preferred Qualifications: In addition to the minimum qualifications, if you possess any of the following specifically include the details on your application, as this information will be used to assess your qualifications and may be used to determine a top group of applicants.

  • Previous experience performing the full range of payroll transactions for a large organization utilizing a payroll software solution is strongly preferred
  • Strong written and oral communications skills Customer service focus
  • State of Colorado payroll processing experience is highly desired

Necessary Required Competencies:

  • Outstanding attention to detail
  • Effective verbal and written communication
  • Proficiency with MS Office suite, particularly Excel
  • Basic math skills

Conditions of Employment:

  • Hybrid working arrangement for the Financial Services Unit requires that the successful candidate works in the office a minimum of 3 days per week.
  • Applicants must pass a thorough background investigation prior to appointment.

Please view the full job announcement for more information, including information about compensation and benefits, and to apply online.

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