Administrative Assistant II (Tax and Public Finance)

This position provides a full array of administrative and legal support to Unit attorneys and paralegal by creating and producing correspondence, pleadings, and reports through the use of a computerized word processing system, proofreading documents, assisting with hearing preparation court filings, document management, and archiving of legal cases. This position maintains case status reports; creates, maintains and closes files; enters case information in Prolaw, and ensures that urgent matters are promptly referred to the appropriate attorney or legal assistant. Electronically files with the court upon request, makes minimal travel arrangements (car reservations); and, ensures that urgent matters are promptly referred to the appropriate attorney.

This recruitment may be used to fill more than one Administrative Assistant II positions in the Revenue & Regulatory Law section.

Salary note: Although a salary range is listed, salary will be set commensurate with the successful candidate’s qualifications and in compliance with the Equal Pay for Equal Work Act.

MINIMUM QUALIFICATIONS: 

Please document all relevant experience in detail on your application. Experience will not be inferred or assumed. Any part-time experience listed will be prorated.

Experience Only:
Two (2) years of general clerical/office support experience as the primary function of the job.

OR 

Education and Experience:
A combination of related education and/or relevant experience in general clerical/office support as the primary function of the job equal to two (2) years.

If qualifying under the substitution, you will be required to provide a copy of your transcripts at the time of application.

Note: Candidates possessing a foreign degree must submit a translation (evaluation) of their degree from an accredited institution, such as The National Association of Credential Evaluations Services in order to be given credit for the degree.

Preferred Qualifications: In addition to the minimum qualifications, if you possess any of the following specifically include the details on your application, as this information will be used to assess your qualifications and may be used to determine a top group of applicants.

• High technical aptitude
• Experience working with technology and various system

• Experience organizing documents and electronic file systems
• Experience working in a similar role for the State of Colorado
• Experience working in a hybrid environment
• Strong critical thinking skills
• Experience working under various priorities and ability to adapt

• Experience processing electronic documents

• Excellent customer service skills

• Strong communication skills

• Outstanding organizational skills

• Strong attention to detail
• Experience working with confidential information

Required Competencies:

• Requires proficiency with MS Office applications

• Requires familiarity with and comfortable using technology

• Requires outstanding organizational skills and demonstrated strong interpersonal skills

Conditions of Employment:

• Applicants must pass a thorough background investigation prior to appointment.
• Applicant must also pass a Colorado state income tax check performed by the Colorado Department of Revenue and show that they have filed and do not owe any back taxes for the past three tax years.

• Colorado Department of Law participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

• The Revenue & Regulatory Law section offers flexible work arrangements. This position is expected to work in-office 3 days a week. Please note, flexible work arrangements may change at any time based on business needs.

Appeal Rights:
An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.

As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.

Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpa_state.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgement of the Department’s action.

For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director’s Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules.