Administrative Assistant III (Civil Litigation & Employment Law)

Details

Section:
Civil Litigation and Employment Law
Position Number:
LAA-00068
Salary Range:
$51,094.20 - $65,079.30 Yearly
Apply By:
Tuesday, August 26, 2025, 11:59 pm
FLSA:
Non-Exempt
Work Unit:
Civil Litigation and Employment Law
Job Location:
1300 Broadway, Denver, CO 80203
Release Date:
Friday, August 15, 2025
Employment Type:
Full-Time
Position Type:
Classified

This position is not subject to the Hiring Freeze as outlined in Executive Order D 2025 009.

Find a rewarding career making a difference: Join the Office of the Attorney General!

 

Are you an organized, thoughtful team player seeking meaningful work supporting Coloradans? The Department of Law, Civil Litigation and Employment Law (CLEL) Section is seeking a high functioning administrative professional to support the section leadership team, the Tort Litigation Unit, and the Cross-Unit Litigation Team. This Administrative Assistant III position offers the successful candidate the opportunity to work on a variety of work and chance to dive into unique projects, interact with multiple teams, engage in creative problem solving, and develop new work process. If you thrive in an environment where you move quickly between tasks, interact with department leadership, and are entrusted with important projects, this may be the position for you!

 

WHAT YOU WILL DO

This position provides administrative and legal support services for attorneys and legal assistants in the Civil Litigation Unit. The role manages the Unit’s Notice of Claim processes under the Colorado Governmental Immunity Act (CGIA) and ensures accurate, timely handling of claims, which is critical to the Department’s representation of the State Office of Risk Management (SORM) and state agencies.

Responsibilities include, but are not limited to, the following:

  • Managing the intake, categorization, and processing of Notices of Claim; preparing litigation hold notices; and drafting related correspondence for attorneys, client agencies, institutions of higher education, and SORM.
  • Developing, implementing, and adjusting Notice of Claim procedures in partnership with the Unit’s First and Second Assistant Attorneys General.
  • Providing clerical and litigation support such as creating, proofreading, and formatting legal filings and correspondence; scheduling meetings; organizing court documents; and assisting with onboarding new attorneys and paralegals.
  • Maintaining case files by opening new matters, organizing correspondence and documents, and ensuring accurate archiving and closure of cases.

The position also handles inquiries from the public and client agencies, coordinates special projects, maintains the Unit’s ProLaw case management data, and provides backup support when other administrative assistants are out of the office.

This recruitment may be used to fill more than one Administrative Assistant III positions in the CLEL section.

Salary note: Although a salary range is listed, salary will be set commensurate with the successful candidate’s qualifications and in compliance with the Equal Pay for Equal Work Act.

 

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

 

WHAT WE ARE LOOKING FOR

Residency Requirement: 

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description: (New)
G3A4XX
ADMINISTRATIVE ASSISTANT III

MINIMUM QUALIFICATIONS: Please document all relevant experience in detail on your application. Experience will not be inferred or assumed. Any part-time experience listed will be prorated.

Experience Only:
Three (3) years of providing administrative or clerical support in a professional office setting.

OR

Education and Experience:
A combination of related education and/or relevant experience in an occupation related to the work assigned equal to three (3) years. This must include at least two (2) years of providing administrative or clerical support in a professional office setting experience to qualify.

If qualifying under the substitution, you will be required to provide a copy of your transcripts.

Note: Candidates possessing a foreign degree must submit a translation (evaluation) of their degree from an accredited institution, such as The National Association of Credential Evaluations Services in order to be given credit for the degree.

 

Preferred Qualifications: In addition to the minimum qualifications, if you possess any of the following specifically include the details on your application, as this information will be used to assess your qualifications and may be used to determine a top group of applicants.

  • At least five years of experience providing administrative support to management
  • General clerical experience in a law office or legal setting
  • Customer service focus
  • Strong communications skills
  • Strong attention to detail
  • Experience with case management systems
  • Ability to work as part of a team
  • Flexibility to multitask and switch focus when needed
  • Ability to work comfortably adjust to an ebb and flow of work
  • Ability to take initiative to resolve problems
  • Experience with SharePoint and webpage updating
  • Experience facilitating Zoom Meetings
  • Experience in government sector

Conditions of Employment:

  • Applicants must pass a thorough background investigation prior to appointment.
  • Colorado Department of Law participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
  • This position offers flexible work arrangements. Four (4) days in-office per week minimum is required but may be more frequent based on business needs. Please note, flexible work arrangements may change at any time based on business needs.
 

Appeal Rights:

An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.

As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.

Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpa_state.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgement of the Department’s action.

For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director’s Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules.

 

Please view the full job announcement for more information, including information about compensation and benefits, and to apply online.