Administrative Assistant III – Litigation Unit

Details

Section:
Civil Litigation and Employment Law
Position Number:
LAA-00526
Salary Range:
$49,848.00 - $63,492.00 Yearly
Apply By:
Tuesday, February 18, 2025, 11:59 pm
FLSA:
Non-Exempt
Work Unit:
General Litigation
Job Location:
1300 Broadway, Denver, CO 80203
Release Date:
Monday, February 10, 2025
Employment Type:
Full-Time
Position Type:
Classified

Find a rewarding career making a difference: Join the Office of the Attorney General!

Are you an organized, thoughtful team player seeking meaningful work supporting Coloradans? The Department of Law, Civil Litigation and Employment Law (CLEL) Section is seeking a high functioning administrative professional to support the section leadership team, the new Public Safety Unit, and Senior Employment Counsel. This Administrative Assistant III position offers the successful candidate the opportunity to work on a variety of work and chance to dive into unique projects, interact with multiple teams, engage in creative problem solving, and develop new work process. If you thrive in an environment where you move quickly between tasks, interact with department leadership, and are entrusted with important projects, this may be the position for you!

WHAT YOU WILL DO

This Administrative Assistant III  will provide administrative and legal support services for to the Deputy, Assistant Deputy, Litigation Manager, Office Manager, Senior Employment Counsel, and Public Safety Unit. Duties include:

  • Manages the calendars of the Assistant Deputy, Section Litigation Manager, Senior Employment Counsel;
  • Produces, proofreads, and formats documents, including section-wide presentations and communications, correspondence, legal filings, reports, and newsletters;
  • Assists with data collection, aggregation, analysis, and reporting;
  • Screens and directs phone calls and visitors; controls the flow of written and telephonic communications and ensures that urgent matters are promptly referred to the appropriate individual or unit;
  • Effectively uses software, including ProLaw, SharePoint, Microsoft Word, Excel, PowerPoint, One Note, Teams, Google Drive, Doodle Poll, and Outlook to organize and track administrative information;
  • Operates independently and collaborates with other administrative assistants to coordinate and compile data and narrative reports including monthly client litigation reports, the Section Annual Report, Controller’s Annual Report, and program reports;
  • Creates and revises office procedures and related manuals, forms, and records keeping systems to streamline and standardize the collection and dissemination of information;
  • Assists with office space allocation, equipment needs, and office supplies;
  • Mails and distributes documents and files documents in court;
  • Provides backup for other support staff when needed;
  • In collaboration with the Assistant Deputy, administrators the State Claims Board meetings in adherence with open meetings laws and established procedures, including drafting the agenda, coordinating schedules and facilitating zoom meetings, and taking minutes;
  • In collaboration with the Deputy, coordinates Writs of Garnishment in accordance with the applicable Attorney General Directives, including logging receipt and document flow.

Salary note: Although a salary range is listed, salary will be set commensurate with the successful candidate’s qualifications and in compliance with the Equal Pay for Equal Work Act.

This recruitment may be used to fill multiple positions in the Department of Law, Civil Litigation and Employment Law Section

 

WHAT WE ARE LOOKING FOR
 
Minimum Qualifications and Substitutions: Please document all relevant experience in detail on your application. Experience will not be inferred or assumed. Any part-time experience listed will be prorated. 

Experience Only:

Three years of work experience providing administrative or clerical support in a professional office setting

OR

Education and Experience:

Two years of work experience providing administrative or clerical support in a professional office setting AND one year of full-time college course work from an accredited institution 

If qualifying under the Education and Experience requirement you must provide a copy of your transcripts.
Note: Candidates possessing a foreign degree must submit a translation (evaluation) of their degree from an accredited institution, such as The National Association of Credential Evaluations Services in order to be given credit for the degree.

Required Competencies:

  • Proficiency with MS Office applications, particularly MS Word, Excel, and TEAMS
  • Technical aptitude
  • Outstanding organizational skills and demonstrated strong interpersonal skills

Preferred Qualifications: In addition to the minimum qualifications, the preferred applicant will also demonstrate the following skills and experience:

  • At least five years of experience providing administrative support to management
  • General clerical experience in a law office or legal setting
  • Customer service focus
  • Strong communications skills
  • Strong attention to detail
  • Experience with case management systems
  • Ability to work as part of a team
  • Flexibility to multitask and switch focus when needed
  • Ability to work comfortably adjust to an ebb and flow of work
  • Ability to take initiative to resolve problems
  • Experience with Sharepoint and webpage updating
  • Experience facilitating Zoom Meetings
  • Experience in government sector

Conditions of Employment:  

Applicants must pass a thorough background investigation prior to appointment.

This unit offers flexible work arrangements. This position will work in person in the office three days/week. Note: Flexible work arrangements may change at any time based on business needs.

Colorado Department of Law participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Please view the full job announcement for more information, including information about compensation and benefits, and to apply online.