Office of the Attorney General Assistant (Program Assistant I)

The Department of Law has a wonderful opportunity for an experienced professional to serve as the Office of the Attorney General (OAG) Assistant (Program Assistant I) to the Executive Assistant for the Chief Deputy Attorney General and Associate Chief Deputy! The OAG Assistant will be responsible for providing high-level administrative, logistical and operational support to further the initiatives of the Office of the Attorney General. This position partners with the Executive Assistant to enhance department-wide coordination and collaboration while advancing the Department of Law’s vision and values. If you are interested in learning more about the Office of the Attorney General and providing meaningful services to Colorado’s citizens, apply today!

WHO WE ARE
The Office of the Attorney General/Department of Law is the “People’s Lawyer.” The Attorney General, Phil Weiser, was elected by the people of Colorado and is the State’s chief lawyer and law enforcement official. Our vision for the Department of Law is: “Together, we serve Colorado and its people, advancing the rule of law, protecting our democracy and promoting justice for all.” Our core values and commitment to diversity, equity, and inclusion, drive our actions and demonstrate our focus on being principled public servants who are innovative and better together.

Visit our website to learn more: https://coag.gov/.

The Office of the Attorney General (OAG) consists of the elected Attorney General, Chief Deputy Attorney General, Associate Chief Deputy Attorney General, Solicitor General, Deputy for Intergovernmental Affairs, Director of Communications, and associated administrative staff. The OAG is responsible for setting legal policy for the Department of Law and for the State of Colorado. The OAG manages the Department of Law through the work of ten operational sections, Consumer Protection, Criminal Justice, Criminal Appeals, State Services, Revenue & Regulatory Law, Civil Litigation & Employment Law, Natural Resources & Environment, Division of Community Engagement, and Administration.

WHAT YOU WILL DO
This position provides support for the Office of the Attorney General and works in collaboration with the Executive Assistant to the Chief Deputy and Associate Chief Deputy Attorney General. This position provides support to the Department’s professional development and attorney recruiting activities on behalf of the Legal Talent Director, supports event coordination and execution, travel coordination, and financial transaction processing.

This position partners closely with the Executive Assistant and provides support in a back-up capacity as needed. This position also assists the Legal Talent Director with recruiting and outreach efforts.

Additional duties include, but are not limited to, the following:

• Provides support for the following meetings led by the Chief Deputy: Frontline Leaders, Talent & Operations, Deputies, Legal Policy, and Leadership. This includes preparing PowerPoint presentations, drafting agendas, circulating to the groups with any documentation as well as managing the email and Teams listservs.
• Coordinates schedules with multiple leadership team members. The position must coordinate their schedules with others inside the department, and at times from outside of DOL, then manage other meeting arrangements, agendas, and technology.
• Responsible for office events and activities planning and implementation based on direction from the Chief Deputy and Associate Chief Deputy.
• Supports the Department professional development programs to include CLE programs, applying for CLE credit and maintaining the database of affidavits, facilitating the monthly AGO Seminar Series and assisting with NAGTRI trainings.  Also, updating and managing the departments CBA Elite Pass and PLI memberships.
• Works with the Legal Talent Director to schedule professional development programing for the office and post attorney job openings on job boards and with bar associations and professional organizations.
• Applies knowledge of OAG priorities, Department policies, and statewide guidance (Procurement and Personnel Rules) to resolve problems.
• Tracks and reconciles expenses, assists with tracking other office budgets and submits reimbursement requests, generates reports on spending, operates as the Unit liaison with Financial Services on accounting matters, reviews spending requests and expense authorizations to ensure compliance with the DOL and OAG financial process and procedures.

Salary note: Although a salary range is listed, salary will be set commensurate with the successful candidate’s qualifications and in compliance with the Equal Pay for Equal Work Act.

This recruitment may be used to fill other positions in the Department of Law, Office of the Attorney General.

WHAT WE ARE LOOKING FOR

Class Code & Classification Description:

H4R1XX

PROGRAM ASSISTANT I

Minimum Qualifications and Substitutions: Please document all relevant experience in detail on your application. Experience will not be inferred or assumed. Any part-time experience listed will be prorated.

Experience Only:Four (4) years of full-time professional experience performing high-level administrative and/or office management work.

OR

Education and Experience:A combination of related education and/or relevant work experience performing high-level administrative and/or office management equal to four (4) years.

If qualifying under the substitution, you will be required to provide a copy of your transcripts.

Note: Candidates possessing a foreign degree must submit a translation (evaluation) of their degree from an accredited institution, such as The National Association of Credential Evaluations Services in order to be given credit for the degree.

• Preferred Qualifications: In addition to the minimum qualifications, if you possess any of the following specifically include the details on your application, as this information will be used to assess your qualifications and may be used to determine a top group of applicants.
  • Ability to manage a budget, including maintaining records, tracking budget, and reconciling expenses
  • Ability to create, review, and implement office operation procedures to optimize workflow and streamline processes
  • Strong interpersonal skills and ability to communicate effectively with a variety of stakeholders
  • Ability to successfully manage and prioritize competing deadlines and obligations
  • Excellent written communications skills and professional oral communication skills
  • Demonstrated familiarity with state and other government programs
  • Strong technology skills and ability to learn new databases
  • Customer service focus
  • Outstanding organizational skills
  • Strong attention to detail

• Required Competencies: 
  • Proficiency with MS Office Suite
• Conditions of Employment: 
  • Applicants must pass a thorough background investigation prior to appointment.
  • Colorado Department of Law participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. 
  • The OAG offers flexible work arrangements. Please note, flexible work arrangements may change at any time based on business needs and supervisor approval.