Administrative Assistant II (State Services)

Details

Section:: State Services
Position Number:: LAA-00052/00082
Salary Range:: $39,060.00 - $54,696.00 Yearly
Apply By:: Wednesday, June 4, 2025, 11:59 pm
FLSA:: Non-Exempt

Work Unit:: SS
Job Location:: 1300 Broadway, Denver, CO 80203
Release Date:: Tuesday, May 27, 2025
Employment Type:: Full-Time
Position Type:: Classified

Find a rewarding career making a difference: Join the Office of the Attorney General!

The State Services Section is looking for administrative professionals to join their team! These Administrative Assistant II positions will join a collaborative team with a wide range of diverse work. This position is best suited for someone with outstanding attention to detail and a high technical aptitude. If you’re looking for a career working with a great team of administrative assistants, paralegals and attorneys, apply today!

The State Services Section provides legal representation to 8 of 16 executive branch agencies including the departments of Human Services, Education, Higher Education, Personnel and Administration, Labor and Employment, Local Affairs, Health Care Policy and Financing, and Public Health and Environment; as well as the 5 statewide elected public officials, Judicial Department, and Public Utilities Commission.

WHAT YOU WILL DO
There are two (2) immediate vacancies within the following units of the State Services Section:

Administrative Assistant II (K-12)
This position exists to provide administrative support to the K-12, Higher Ed, Labor and Personnel units’ attorneys and legal assistants. Specific tasks include creating, producing, and proofreading correspondence, reports, pleadings and other legal documents; archiving files; properly directing telephone calls from the public and visitors; compiling information for reports; scheduling and arranging meetings, conference rooms, and conference calls; efficiently processing mail and distributing on a daily basis; faxing and scanning documents; assisting with travel arrangements in scheduling state cars for attorneys; maintaining desk manual for specific duties; providing backup for other support staff in the Section during times of heavy work load or when another administrative assistant is out of the office.

Administrative Assistant II (Human Services)
This position exists to provide administrative support to the individual units’ attorneys and legal assistants. Specific tasks include creating, producing, and proofreading correspondence, reports, and other documents; archiving files; properly directing telephone calls from the public and visitors; compiling information for reports; scheduling and arranging meetings, conference rooms, and conference calls; efficiently processing mail and distributing on a daily basis; faxing and scanning documents; assisting with travel arrangements and scheduling state fleet cars; maintaining desk manual for specific duties; providing backup for other support staff in the Section during times of heavy work load or when another administrative assistant is out of the office.

This recruitment may be used to fill multiple Administrative Assistant II positions in the State Services section.

Salary note: Although a salary range is listed, salary will be set commensurate with the successful candidate’s qualifications and in compliance with the Equal Pay for Equal Work Act.

WHAT WE ARE LOOKING FOR

Residency Requirement:

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code:

G3A3XX

MINIMUM QUALIFICATIONS: Please document all relevant experience in detail on your application. Experience will not be inferred or assumed. Any part-time experience listed will be prorated.

Experience Only:
Two (2) years of general clerical/office support experience as the primary function of the job.

Education and Experience:
A combination of related education and/or relevant experience in general clerical/office support as the primary function of the job equal to two (2) years.

If qualifying under the substitution, you will be required to provide a copy of your transcripts at the time of application.

Note: Candidates possessing a foreign degree must submit a translation (evaluation) of their degree from an accredited institution, such as The National Association of Credential Evaluations Services in order to be given credit for the degree.

Preferred Qualifications: In addition to the minimum qualifications, if you possess any of the following specifically include the details on your application, as this information will be used to assess your qualifications and may be used to determine a top group of applicants.

Prior experience in a legal setting
High technical aptitude
Experience working with technology and various systems

Experience organizing documents and electronic file systems
Strong critical thinking skills
Experience working under various priorities and ability to adapt

Experience processing electronic documents

Excellent customer service skills

Strong communication skills

Outstanding organizational skills

Strong attention to detail

Required Competencies:

Requires proficiency with MS Office applications
Requires discretion and the ability to maintain a high level of confidentiality

Requires familiarity with and comfortable using technology

Requires outstanding organizational skills and demonstrated strong interpersonal skills

Conditions of Employment:

Applicants must pass a thorough background investigation prior to appointment.

Colorado Department of Law participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

The State Services Section offers flexible work arrangements. Employees are expected to work at least three (3) days per week in office. Please note, flexible work arrangements may change at any time based on business needs.

Please view the full job announcement for more information, including information about compensation and benefits, and to apply online.