Senior Paralegal (Legal Assistant II) – Revenue and Regulatory Law

There are two Senior Paralegal opportunities in the R&R section. By applying to this position, you will be considered for both of the roles below:

Professional Boards and Programs Unit
The Professional Boards and Programs Unit (“PBP”) primarily represents the Division of Professions and Occupations (DPO) and the Department of Local Affairs (DOLA). In that capacity, Unit members prosecute licensed professionals and entities for violations of their practice acts. These violations can include substandard work, substance abuse or diversion, and criminal conduct which impacts the licensee’s practice. Unit members also represent clients in licensure denial actions, litigate civil enforcement, injunctive actions and subpoena enforcement actions along with providing general counsel regarding legislative/policy matters, rulemaking and case analysis.

This position provides legal assistance to attorneys representing and advising DPO and DOLA by reviewing, organizing and drafting legal pleadings and settlement documents; reviewing, organizing and summarizing financial, criminal, and other types of records; investigating and confirming factual information; organizing documents, witnesses and court reporters for depositions and hearings; and performing necessary legal assistance services to unit attorneys. This position functions as a liaison between attorneys, client agencies, opposing counsel; the public, expert witnesses, other sections of the Department of Law, the Office of Administrative Courts, and state or federal trial and appellate courts. This position also contributes to office-wide projects as needed and will support other legal assistants in other units within the Section depending on workloads.

Specialized Business Group Unit
The SBG Unit provides legal services to various agencies with the Department of Revenue regulating industries such as gaming, racing, sports betting, auto industry and motor vehicles dealer board, and the Colorado Lottery, as well as ensuring adherence to state laws and industry standards. The SBG Unit also represents programs in the Department of Local Affairs, including the Colorado Property Tax Administrator.

This position provides advanced paralegal support for administrative hearings, trial and appellate litigation, and regulatory matters involving state agencies and regulated industries. Responsibilities include preparing and filing legal pleadings and hearing documents; conducting legal and factual research; managing case files, discovery, exhibits, subpoenas, and hearing logistics; tracking deadlines and maintaining case management databases; coordinating with attorneys, clients, witnesses, courts, and opposing counsel; reviewing and organizing large volumes of documents for relevance, privilege, and confidentiality; assisting with trial and hearing preparation; and supporting litigation involving agencies such as the DMV, Division of Gaming, Lottery, Racing, and professional licensing programs. The role also supports records management, appeals processing, discovery coordination, and ongoing development of systems to improve case organization, workflow, and compliance with court and administrative procedures.

This recruitment may be used to fill more than one Administrative Assistant II positions in the Civil Litigation and Employment Law section.

Salary note: Although a salary range is listed, salary will be set commensurate with the successful candidate’s qualifications and in compliance with the Equal Pay for Equal Work Act.

Minimum Qualifications: Please document all relevant experience in detail on your application. Experience will not be inferred or assumed. Any part-time experience listed will be prorated. 

Education/Licensure/Certification/Experience:
Paralegal certificate obtained through either an American Bar Association (ABA) approved paralegal studies program or an accredited institution and One (1) year of paralegal experience.

Substitutions
Two (2) years of work experience in a paralegal capacity which included conducting legal research, preparing drafts of legal documents and gathering and compiling data from legal references and resources will substitute for the required certificate.

Note: Candidates possessing a foreign degree must submit a translation (evaluation) of their degree from an accredited institution, such as The National Association of Credential Evaluations Services in order to be given credit for the degree.

Preferred Qualifications: In addition to the minimum qualifications, if you possess any of the following specifically include the details on your application, as this information will be used to assess your qualifications and may be used to determine a top group of applicants.

• Experience providing paralegal support in litigation.
• Experience reviewing legal documents for essential terms, such as deadlines to respond to a filing.
• Experience using Adobe Acrobat to create exhibits for filing with court or hearing body.
• Experience working with court personnel or other professionals in a collaborative fashion.
• Experience using electronic filing systems, such as the Colorado state court e-filing system or in similar forum or agency.
• Specific experience using Microsoft Word to create court filings with tables and authorities.
• Experience with ProLaw or a similar case management syste
• Experience organizing and managing multiple projects simultaneously including managing multiple hard deadlines

In addition to the requirements above, for the Professional Boards and Programs position, Federal Litigation experience is preferred.

Required Competencies:

• Proficiency with Microsoft Office suite
• Effective oral and written communication with internal and external customers
• Strong attention to detail and organization skills
• Ability to research, analyze, and compile data
• Time-management skills, including the ability to multi-task and effectively manage competing priorities in order to meet tight deadlines

Conditions of Employment:

•  Applicants must pass a thorough background investigation prior to appointment.
• This position offers flexible work arrangements. New employees may be expected to work in-office a few days a week. Additional flexibility will be considered for employees after a successful onboarding and training period. Please note, flexible work arrangements may change at any time based on business needs.
• Colorado Department of Law participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.